Supercharged: The 8 AI-Powered Features That Make Arez the Future of Job Management

In a world crowded with job management tools and CAFMs, it’s easy to feel like they all promise the same thing, but Arez.io stands apart.

Most platforms were built years ago and are now scrambling to bolt on bits of AI to stay relevant. Arez was built differently. From day one, AI has been at our core — helping Facilities, Security, and Field Services teams work smarter, faster, and with total compliance. 
 

And here’s the truth: if your competitors are already using AI to respond faster, deliver smoother service, and prove compliance instantly… your clients will notice. 

In this market, AI isn’t optional, it’s essential.

AI-Supercharged Performance

While others still rely on manual workarounds and legacy systems, Facilities Management, Security, and Field Services professionals are discovering the power of AI-supercharged job management with Arez. Below are the eight AI-supercharged capabilities that make Arez the platform of choice for forward-thinking teams who want to stay ahead.

1. Smart Job Management

No more lost jobs, messy WhatsApp chains, or endless manual chasing. With Arez, you can create, assign, and track reactive or PPM jobs in seconds. While the free engineer app provides your team  with job info, assets, photos, certificates and updates instantly and boost you first-time fix rates. 

Powered by AI: Using AI-driven logic, Arez automatically creates and schedules jobs from short text or voice input, instantly assigning the right category, priority, and team. What used to take hours now takes seconds.

Find out more > https://arez.io/solutions/arez-job-scheduling-mobile-engineer-app

2. Shift & Rota Scheduling

Ensure the right team is always on-site and compliant, without the scheduling chaos. Built-in templates, automatic shift tools, and workload balancing make planning effortless, saving hours of admin time while guaranteeing coverage by qualified staff.
 

Powered by AI: Predictive scheduling analyses historic site data to forecast staffing needs and prevent overbooking before it happens. AI-powered compliance compliance checks make sure every licence and certification, from SIA and BS7858 to CSCS and Gas Safe, is up to date. The result? No overbookings, no compliance gaps, and every shift covered.

3. Compliance & Certification 

Manually handling documentation and certification is an admin drain. With Arez, you’ll never chase certificates again. The platform automatically uploads, validates, and flags expiry risks for critical statutory documents such as electrical and Gas Safe certificates.
 

Powered by AI: SmartCert combines automated certificate management, real-time compliance monitoring, and document AI detection to keep you always audit-ready. The AI-powered bulk uploader identifies certificate types, site names, document status (pass/fail), and uploads them directly, with unmatched speed and accuracy.

4. Supplier & Subcontractor Management

Managing suppliers is critical, you need every accreditation, certification, and insurance document in place to deliver safely and compliantly. With Arez, you can onboard suppliers and subcontractors with built-in vetting, automated document checks, and full audit trails.
 

Powered by AI: Real-time AI verification instantly confirms supplier credentials, insurance, and certifications. Automated alerts flag expirations before they become issues, eliminating manual cross-checks and lost admin hours.
 

5. Integrated Sales Pipeline & Quotations

Too many valuable opportunities slip through the cracks because of outdated systems and disconnected workflows. With Sales Pipeline+ from Arez, every lead is captured, tracked, and converted,  seamlessly connecting your sales, operations, and delivery teams in one platform leading to faster quoting, higher conversion rates, and zero missed opportunities.

Powered by AI: Embedded intelligence accelerates every stage of the sales process — from lead creation and cost estimation to final quotation. Arez automatically generates fully populated leads from short text or voice input, capturing essential details like site, client, and service requirements in seconds.

Find out more >  https://arez.io/solutions/crm-built-for-fm-contractors

6. Invoicing & Payment Tracking

Protect profitability and ensure every invoice is accurate, on time, and backed by evidence. With Arez, you can generate invoices directly from jobs or contracts, set cost thresholds, automate approvals, and link invoices to real delivery data, reducing revenue leakage and improving cash flow visibility.
 

Powered by AI: AI-assisted invoice matching and cost validation automatically flag anomalies, compare supplier charges against benchmarks, and streamline approval workflows, helping you manage spend, maintain control, and protect your bottom line. 
 

7. Reports & Dashboards

For businesses, data is power and Arez puts that power in your hands. Gain complete control, visibility, and confidence in your operations with live KPI dashboards, real-time activity tracking, and detailed audit trails that keep you informed on every job, site, and engineer. Client-facing reports make it easy to demonstrate value, prove performance, and build trust, helping you strengthen relationships and grow your business.

Powered by AI: Detect cost anomalies, highlight performance trends, and forecast future risks & opportunities, turning your operational data into intelligent, actionable decisions. 

8. AI Assistant & Automation Engine

Too much time is lost to repetitive, manual tasks that slow teams down. Arez automates the routine so your people can focus on what matters most to your business. Delivering up to a 50% reduction in admin workload for most teams, it streamlines communication, job creation, and compliance in a single smart system.

Powered by AI: From creating jobs via WhatsApp or email to reading and validating certificates, Arez uses AI to automate everyday tasks and surface actionable insights, helping you work smarter, faster, and more efficiently.
 

Supercharge Your Business with Arez

While other systems are still figuring out where AI fits, Arez has already proven what’s possible when intelligence drives every workflow.

The results speak for themselves:

• Jobs created in seconds, not days.
• 40% faster operations.
• 100% compliance across workers and suppliers.
• Up to 50% less admin workload.

In a competitive FM, Security, and Field Services landscape, that’s the difference between leading and losing. The question isn’t whether AI will transform your business, it’s whether you’ll lead the transformation or be left behind.
 

→ Discover how AI-powered intelligence from Arez.io is powering smarter operations. Book a demo or learn more at Arez.io