Automate &
Streamline Subcontractor Workflows

Subcontractor management in CAFM is the way you onboard service partners, control delivery, and keep evidence in one place — from profiles and documents to jobs, invoices and audit trails. With Arez, FM teams get one system of record for subcontractors across sites, so nothing gets lost in email threads.

Yes. Arez includes a free Subcontractor Portal with subcontractor self-service, so you can give unlimited subcontractors access without extra user charges. They can manage their details, upload documents, respond to requests and stay up to date — while you keep full oversight inside your CAFM.

Arez streamlines supplier onboarding by collecting required information up front and guiding suppliers through a consistent process, including any internal approvals you need. You can run practical due diligence by checking documents and worker eligibility before you allocate jobs, reducing risk and rework later.

Yes — you can track supplier compliance items, such as insurance and accreditations, and worker licences, such as SIA (security) and CSCS (construction). Compliance status stays tied to the supplier and worker profiles, so you can stay audit-ready and avoid sending non-compliant resources to the site.

Arez helps keep invoicing clear by giving suppliers visibility of invoice progress, reducing “payment update” chasing and disputes. Like modern supplier portals, this keeps the operational story connected — job, documents, invoice, and status — in one place, so FM teams maintain control and suppliers stay informed.

Yes — you can export subcontractor profiles, worker details, compliance status, and document registers to Excel for reporting, audits, or client evidence packs. This supports the idea of centralised supplier information / supplier master data, while still keeping the supplier’s data organised and accessible when you need it.

Yes, you can provide access at the subcontractor company level and also to their workers who are delivering jobs under the master vendor. That means the right people can see what they need to act on (jobs, updates, documents) without you forwarding everything manually.

Arez standardises subcontractor onboarding so you capture supplier information once, guide suppliers through what’s needed, and keep it current over time. That gives you practical due diligence before work begins and helps reduce delays, rework and last-minute document chasing.

Yes. Arez tracks subcontractor compliance, including insurance and accreditation requirements, plus worker checks where needed (for example, SIA for security roles or CSCS for construction environments). Expiry dates and status remain visible, so you remain audit-ready and can quickly evidence compliance for clients and audits.

Yes — Arez is built to keep subcontractor finance clear, including invoice automation, invoice tracking, payments visibility, and self-billing workflows (where applicable). Subcontractors can see what’s submitted, approved, and paid, reducing disputes and cutting the endless “can you confirm payment?” messages.

Yes — Arez supports access for the subcontractor business and also for their workers delivering jobs under the master vendor. This makes it far easier to run multi-site FM delivery because the right people can see jobs, requirements and updates directly, without your team copying information across multiple channels.

Yes — Arez keeps subcontractor finance and performance in one place: invoice automation, invoice tracking, self-billing, and payments visibility, alongside supplier scorecards to monitor reliability, responsiveness and quality. This reduces disputes, cuts payment-chasing, and helps you build a stronger supply chain by backing decisions with real performance data.