Grounds Maintenance Software for UK Contractors

Set up linked PPM schedules for grass cutting, hedge and shrub maintenance, tree works, litter picking, playground inspections, car parks and winter gritting in one contract. Arez keeps every visit, asset and task aligned to the right estate, site and service line, giving you clean visibility on workload and cost.

Track SLAs, visit frequencies, missed cuts and re-visits from a single PPM dashboard. Arez helps grounds maintenance companies show enterprise customers exactly what has been done, when it was done and where – ideal for framework renewals and performance reviews.

Log enquiries from housing associations, councils, retail parks and managing agents, build quotes, and convert accepted quotes directly into live PPM schedules and jobs. All emails, documents, and drawings are linked to the client, site, and contract in a single CRM view.

Organise complex portfolios into regions, estates, blocks and sites, so sales and operations teams always talk about the same places. Arez CRM makes it easy to see every job, PPM contract, variation and invoice linked to that customer and their grounds portfolio.

Arez highlights under-priced contracts, over-serviced sites and unprofitable routes across your portfolio. The AI-powered analytics help grounds and FM contractors rebalance visit frequencies, resources, and pricing so contracts remain profitable while still meeting service standards.

Use Arez to optimise rounds and crew loading so travel time drops and on-site time increases. The system supports more efficient routing for grass-cutting crews, tree teams, and playground inspectors, helping you cover more sites with the same vehicles and workforce.

Crews receive their grass cuts, hedge works, tree jobs and inspections on the Arez app, complete digital job sheets, upload photos and add notes while on site. Everything syncs straight back to the office, giving you a complete digital record of every maintenance visit.

Subcontractors can be onboarded into Arez with controlled access, seeing only the sites and jobs you assign. You maintain a consistent standard of evidence and reporting across your entire supply chain while still using them as part of your grounds maintenance delivery model.

Jobs, variations and PPM visits flow through to invoicing with clear links back to contracts and sites. Arez creates clean invoice data that can be posted into Xero and Sage, reducing manual entry, billing errors and month-end stress for your finance team.

Because job costs, PPM schedules and invoices all live in one FM and grounds maintenance platform, Arez gives management real-time visibility on profitability by client, contract, service type and region. That makes it easier to grow the right enterprise relationships and step away from loss-making work.