Transforming HVAC Services with AI-Powered Software

Arez.io is the most advanced HVAC Services Software built for growing mid-size firms. Unlike Joblogic, BigChange, or Fieldwire, Arez gives you a free mobile app for every engineer — no hidden extras. Your team can capture photos, update job sheets, and complete safety checks instantly on site, while managers track every asset, job, and invoice in real time. Our AI engine takes care of the hard work: from auto-creating compliant service records, to predicting scheduling needs, to flagging missed maintenance before it costs you a client. With Arez, you cut admin hours, stay audit-ready, and deliver a faster, smarter service your competitors can’t match.

1. Free Mobile App That Works Everywhere

With Arez, every engineer gets full mobile access at no extra cost. The free app lets your team log jobs, capture site photos, collect customer signatures, and complete compliance forms on the spot. Updates sync instantly with the office, giving managers real-time visibility across every contract and site — all without paying extra licence fees.

2. AI-Driven Compliance and Predictive Scheduling

Arez is powered by advanced AI that takes the heavy lifting out of HVAC service management. SmartCert AI automatically organises compliance certificates and safety records, while predictive scheduling helps you plan ahead and avoid costly clashes. The system even flags potential maintenance issues before they become expensive breakdowns — helping you keep clients happy and contracts secure.

3. Scalable Software for Growing HVAC Firms

Whether you’re managing a handful of engineers or scaling across multiple regions, Arez grows with you. The platform combines seamless job scheduling, instant invoicing, asset management, and AI-powered reporting in one place. By cutting admin hours and keeping every record audit-ready, Arez makes it easier for mid-sized HVAC firms to deliver a professional, efficient service that stands out in a competitive market.

All-in-One HVAC Service Software

Arez.io brings everything mid-sized HVAC companies need into one intelligent platform. From free mobile apps for every engineer to AI-powered compliance, predictive scheduling, and instant invoicing, Arez helps you run operations with precision and confidence. By cutting admin hours, keeping every record audit-ready, and giving managers real-time visibility across sites and teams, Arez ensures your business delivers faster service, stays fully compliant, and scales without extra overheads. It’s the smarter way to manage HVAC services — designed to win contracts, keep clients happy, and give you a competitive edge.

Features

  • Free Mobile App for Every HVAC Engineer

  • Scalable Software for Growing HVAC Firms

  • Compliance Without the Paperwork

  • Real-Time Workforce Visibility

  • Payroll & Invoicing Automation

  • AI-Powered Compliance Without the Paperwork

Free Mobile App for Every HVAC Engineer

Many HVAC companies struggle with extra costs when trying to give engineers mobile access. With Arez, the app is entirely free for every team member. Engineers can log jobs, take photos, capture customer signatures, and fill out digital compliance forms directly on site. Everything syncs instantly with the office, so managers have full visibility without chasing updates. This not only saves money but also keeps your whole workforce connected and responsive.

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Real-Time Job Updates

Engineers can update job sheets, upload photos, and complete forms instantly on site. Every change syncs with the office in real time, giving managers full visibility and reducing delays.

Digital Signatures and Compliance Forms

Collect customer approvals and complete compliance checklists directly within the app. All records are stored securely, creating an instant audit trail without the paperwork.

Scalable Software for Growing HVAC Firms

Arez has been designed specifically with growing mid-sized HVAC firms in mind. The platform brings together job scheduling, asset management, subcontractor control, compliance automation, and workforce visibility in one system. As your business grows, Arez grows with you — handling more engineers, more sites, and more complex contracts without adding layers of admin. It’s a future-proof solution that supports your expansion while keeping day-to-day operations simple.

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Effortless Multi-Site Management

Manage multiple sites, contracts, and teams from one central dashboard. Arez gives you complete visibility across every project, making it easy to scale without losing control.

Seamless Growth Without Extra Admin

As you add more engineers and clients, Arez expands with you. Automations cut out repetitive tasks, so scaling your HVAC business doesn’t mean piling on extra paperwork.

Compliance Without the Paperwork

Automated Gas Safe record-keeping, safety check reminders, and audit trails are built into every job. Compliance becomes effortless, giving clients confidence and you peace of mind.

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Automated Gas Safe Records

Certificates and safety documents are logged automatically, certificates are read through an AI reader, and kept against each job. No more chasing paperwork — every record is accurate, accessible, and audit-ready.

Compliance Detection AI

Arez.io uses advanced AI to monitor and enforce worker and subcontractor compliance in real time. Every engineer, technician, and subcontractor is automatically checked against your compliance requirements — from Gas Safe registration and Right to Work to training records and insurance documents.

Real-Time Workforce Visibility

Know exactly where your teams and subcontractors are, with proof of presence through geo-tagging and facial recognition. Track progress live and resolve issues before they become delays.

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Live Location Tracking

Monitor engineers and subcontractors in real time with GPS-enabled check-ins. Gain instant oversight of who’s on-site, reducing no-shows and improving accountability.

Proof of Presence Made Simple

Facial recognition and geo-tagged book-on/book-off give you verified proof of attendance. Clients get full transparency, and you get complete control over your workforce.

Payroll & Invoicing Automation

Link shifts and attendance directly into payroll and invoicing. Slash admin hours, eliminate costly errors, and speed up cash flow — because if you’re not using Arez, you’re leaving money on the table.

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1. Seamless Payroll Integration

All approved shifts and timesheets flow directly into payroll. Arez reduces manual data entry, eliminates duplicate records, and ensures guards and subcontractors are paid accurately and on time.

2. Automated Invoicing from Attendance

Invoices are generated automatically from verified hours and completed jobs. This speeds up billing cycles, prevents costly errors, and keeps cash flow moving in the right direction.

3. Compliance-Linked Payments

Payments are tied to SIA, BS7858, and subcontractor compliance checks. Non-compliant staff can’t trigger payroll or invoicing, protecting your business from financial risk and liability.

4. Real-Time Financial Dashboard

Track wages, billing, and profit margins in one place. Arez gives you instant visibility over costs and revenue, helping you forecast more accurately and protect your bottom line.

AI-Powered Compliance Without the Paperwork

Compliance is one of the biggest headaches in HVAC services. Arez solves this with SmartCert AI, which automatically organises certificates, service records, and safety forms. Engineers can complete compliance checks on the app, and the system creates audit-ready records without the admin overload. This means less time on paperwork, fewer mistakes, and peace of mind for clients who demand full transparency.

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SmartCert AI Document Automation

Arez automatically sorts, validates, and stores service certificates, gas safety records, and inspection reports. No more chasing paperwork — every document is securely filed and instantly audit-ready.

On-Site Compliance Checks

Engineers can complete safety forms and compliance checklists directly from the mobile app. All data syncs in real time, creating a digital trail that keeps clients confident and your business protected.

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Success Stories

HVAC Services Software & CRM gain a competitive edge by leveraging Arez advanced features

arez clients

Alexander Postle

Sodexo
arez clients

The portal has been an invaluable resource, making life much easier and saving us a great deal of time in shift scheduling.The worker activity tracker has given us solid data driven evidence when dealing with customer complaints. I know it’s something I will personally be using as much as possible going forward.

arez clients

Jeff Alden

SEE Services
arez clients

Getting confidence in the compliance of our supplier network, along with visibility of where work is happening and where our workers are, has been a critical enabler for our growth. This capability differentiates us significantly against our competition.

arez clients

Lindsay Hibberd

Pace Security
arez clients

The facial recognition feature, along with live SIA checks on every book-on/off, is particularly useful for ensuring we always get the person we expect on the shifts with a valid SIA license.

Are you Ready?
Arez HVAC Software – Smarter, Faster, Built for Growing Firms

Arez.io is the smarter alternative to traditional HVAC management software, giving mid-sized HVAC companies everything they need to run faster, smarter, and more profitably. Unlike other platforms, Arez includes a free mobile app for every engineer, AI-powered compliance automation, predictive scheduling, real-time job tracking, and instant invoicing — all in one easy-to-use system. Whether you’re managing planned maintenance, reactive jobs, or large-scale contracts, Arez helps HVAC firms cut admin, stay audit-ready, and scale operations with confidence.

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Frequently Asked Questions

Explore Commonly Questions and Expert Answers About Arez Workforce Management

HVAC service software helps heating, ventilation, and air conditioning companies manage every aspect of their operations in one place. From job scheduling and dispatching engineers, to compliance tracking, asset management, and invoicing, it reduces paperwork and keeps your business running smoothly. Arez takes this further with AI-powered features and a free mobile app for every engineer.

With Arez, implementation is quick and straightforward. Most HVAC firms can be up and running in a matter of days, not months. The system is designed with an intuitive interface, and our customer success team provides training and support to ensure your staff feel confident from day one.

Arez improves operations by automating admin, keeping compliance records audit-ready, and giving managers real-time visibility of every site and engineer. Engineers in the field can complete job sheets, capture photos, and collect client signatures instantly, while the office gets live updates. The result: faster service, reduced costs, and happier clients.

By combining job scheduling, predictive rota management, digital compliance, and instant invoicing, Arez cuts wasted time and reduces costly errors. AI features highlight scheduling clashes, flag missed maintenance, and even optimise routes — helping engineers complete more jobs in less time.

Yes. Arez offers the opportunity to book a free demo, so you can see the system in action before making any commitments. Our team will walk you through the features most relevant to your business and answer your specific questions.

Arez is built for growth. Whether you manage a regional team or expand to multiple sites nationwide, the platform adapts without adding unnecessary overheads. New engineers, contracts, or compliance requirements can be added with ease, keeping your business efficient as it scales.

Still have a question?

Let's Connect

Feel Free To Contact By Phone Or With Our Form If You Have Any Questions Or Need Assistance On Product Information.

Phone Number

0800 099 6196

Email Address

info@arez.io

Office Location

137A Molesey Avenue
Molesey, London KT8 2RY, England