Arez AI SmartDocs for JobLogic, BigChange and Verisae users: the smarter way to manage FM compliance in 2026

If you are using JobLogic, BigChange, or Verisae, you will know the reality of FM compliance: a constant stream of certificates, inspection reports, compliance packs, photos, RAMS, permits, and sign-offs. The paperwork never stops, and the risk sits with you.

Arez is the most advanced, easy-to-use CAFM system for 2026, built for operational FM teams managing multi-site estates, engineers, service partners, and compliance at scale. It brings sites, assets, jobs, documents, and audit-ready evidence into one platform, with a clean, practical workflow that reduces admin, improves visibility, and makes it easy to prove what happened, when, and by whom.

One feature that shows exactly why Arez is different is Arez AI SmartDocs.

The real drain: sorting, storing, and staying on top of expiry

Take a “small” estate of 50 sites. It sounds manageable until each site has dozens of documents, different renewal cycles, and contractors sending files in different ways. Then reality hits:

• Filenames are messy and inconsistent
• Documents arrive as PDFs, scans, photos, spreadsheets, and email attachments
• Someone has to open every file and work out what it is, which site it relates to, whether it is valid and pass/fail, and where it should be stored

Even strong teams end up with the same outcome: shared drives full of random folders, certificates stored against the wrong site, and that constant uneasy feeling that something has expired without anyone noticing. 

That is not just admin pain. That is risk.

What Arez AI SmartDocs does

SmartDocs is built for one outcome: upload documents in bulk and have them automatically sorted, checked, and stored against the correct sites.

You upload hundreds of documents in one go, and Arez AI SmartDocs:

• reads each document (PDF, scan, photo, and more)
• detects the document type (EICR, Gas, Fire, Legionella, RAMS, permits, and others)
• matches it to the correct site
• checks key details and outcomes, including pass or fail, where applicable
• extracts dates and important fields, such as inspection dates and expiry dates
• stores the document in the right place within the site record in Arez FieldIQ
   

So instead of a filing problem, you get a clean, site-based record your team can actually trust.

When something fails, Arez AI SmartDocs helps you raise the remedial job

Once documents are properly organised, the next operational headache is what happens when something is wrong.

If Arez flags a document as failed, expired, or missing key information, you can raise a remedial job straight away inside Arez or your current CAFM system. That job can be:

• assigned to an in-house engineer, or
• passed to a contractor or service partner, and
• tracked through to completion like any other work order, with evidence captured back against the site

This turns a familiar pain point into a reliable workflow:

flag → job raised → fix → new evidence → back to green

Compliance becomes searchable, measurable, and manageable

Most CAFM systems can store documents. None can turn documents into structured, portfolio-wide insight.

Arez AI SmartDocs creates a structured “mental map” of each document: what it is, what matters, what the status is, and what should happen next. That enables portfolio-level visibility across your estate, so you can answer practical questions quickly, such as:

• How many sites failed this month, and why?
• What percentage of EICRs pass the first time?
• Which sites are the highest risk right now?
• Which contractor has the highest failure rate for compliance uploads?
   

Instead of compliance being a pile of files, it becomes something you can query, manage, and improve.

Real examples FM teams deal with every week

Arez AI SmartDocs is designed for the everyday issues that create chasing, stress, and risk across multi-site estates:

• An EICR fails or is expired, so the site is flagged, and an electrical remedial job is raised
• A gas safety certificate is missing key details or does not match the site address, so a follow-up visit is created
• A fire inspection is marked as failed, so corrective works are raised and assigned immediately
• A Legionella record shows missing monitoring evidence or a failed check, so a remedial task is created and tracked properly

Same principle every time: the compliance issue becomes a work order, not an email thread.

SmartDocs is included free with new Arez signups

SmartDocs comes with Arez and is included free for new signups up to a defined document allowance (fair usage). It is designed so you can test it properly on real sites, with real paperwork, and see the operational impact quickly.

Limited-time upgrade offer for JobLogic, BigChange, and Verisae users (valid until 1 March 2026)

If you are planning to upgrade from JobLogic, BigChange, or Verisae, we are making it easier to move without risk:

• 6-month contract, cancel anytime. First month free.
• Integrations and workflow configuration are included free for the first month
• You will get time with Arez expert integrators, who can work directly with your team and, if helpful, visit you on-site in the UK at no cost

This upgrade offer is valid until 1 March 2026.

Book a 30-minute demo

If you are still relying on manual document sorting, expiry chasing, and compliance follow-ups, it is worth seeing what modern, AI-assisted workflows look like.

A 30-minute demo of Arez, including SmartDocs, may be the most productive half-hour you invest this year for your FM business: less admin, fewer compliance surprises, and a system your team will actually use.

Book a demo or try it free, and go from document chaos to sorted sites, scheduled renewals, and remedials raised with confidence.