How Compliance Management Systems Can Help to Streamline Your Operations

The Security Industry Authority is actively prosecuting 28 businesses or persons due to compliance violations or false documents.

Imagine the impact of a simple compliance failure—a missed deadline or an expired certification that results in a hefty fine. Sounds devastating, right?

Facilities Management and security service providers are under immense pressure to maintain rigorous compliance standards. The compliance management process is complex and may need various audits. These industries have a high employee turnover ratio.  
In the UK, each industry has its specific compliance requirements. For example, security staffing service providers must ensure that every officer has a valid right to work, an active SIA License, and the necessary training requirements. It isn’t as simple as it sounds. Individuals can now clone their licences or forge their documents quite easily.

All these actions have complicated the vetting process for HSEQ officers and compliance managers. Companies have reported that the average turnover rate in the security staffing industry varies from 100% to 400% annually, depending on their business models and organisational structure.

Manually vetting employees using old and redundant software is not only time-consuming. It is challenging.

Implementing a Complete Compliance Management System

It’s time to implement and deploy a simpler solution that meets your business requirements. 
To create an effective compliance management system, we have integrated A. I and machine learning algorithms. This helps streamline processes and provides users with automated alerts. This system has already been tested and is deployed in various organizations in the Facilities Management sector and the security industry.

Understanding the Arez Compliance Management System:

If you want to get a brief understanding of the Arez compliance management system, simply visit our website by clicking on this link (Arez Compliance Management System).

This article will discuss industry-specific use cases of the Arez compliance management system for Facilities Management Service providers and Security staffing service providers.

Compliance Management for Facilities Management Service Providers:

A Facilities management service provider must ensure that all employees hold industry-specific accreditations and are renewed on time. They must also ensure that each new training and certification requirement is communicated to all required personnel in time. 
With the Arez compliance management system, we continuously check for anomalies, such as documents expiring in the next  90 days.

Once every document is verified and approved, the worker is marked as ready to work. However, our compliance monitoring system does not stop. We simplified the worker book on/book off process and improved compliance standards. When a worker books on using the Arez mobile application or facial recognition software and geo-fencing system and provides evidence that the worker is on-site on time. The control room can identify if proper HSEQ standards are implemented.

Use case of the Arez compliance management system:

A Facilities Management Service provider was initially unaware of the following details:
 

1.  Total number of Qualified Electricians.
2. Skill sets of each professional.
3. The exact expiration date of each document.

When they implemented the solution, the workforce got to showcase their certifications, and now they know that they have fully vetted and compliant 55 qualified electricians. Initially, they had a record of 32 qualified providers.

After deploying the Arez compliance management solution, they became proactive. The system alerted workers and the HSEQ team in case a document needed to be renewed 90 days before the expiration date.

In case a worker fails to renew his accreditations in time, the system will automatically deactivate his account until the accreditation is renewed and will alert relevant departments to find a suitable replacement with suggestions.

Compliance Management for Security Staffing Service Providers.

As discussed earlier, the turnover rate in the security staffing industry is exceptionally high, thus complicating the compliance management processes. The Arez compliance management system continually checks SIA Licences, UK right-to-work documents, DBS checks and other documents to ensure compliance.
 

Use Case of Arez Compliance Management System for Security Companies

We have helped an organisation ensure that all 3,500 members of their workforce are fully vetted and ready to work. This simple yet effective compliance management software solution has helped organizations improve their operational efficiency by 95%. Making them the best candidates for sensitive and large-scale government and private contracts.

Do you want to discuss how Arez can ensure continuous compliance based on your organizational use case? Click here to book a demo ( Contact US).