Upgrading FM Compliance: From Spreadsheets to Strategy

Imagine submitting a bid with full compliance transparency with just one click.

Companies bidding on high-value contracts with major chains must demonstrate that their entire workforce—employees and subcontractors alike—is trained, compliant, and job-ready. This includes submitting a detailed report with each bid, outlining training records, compliance status, and any certification gaps for all personnel intended for the job.

For companies in facilities management and industrial services, producing that matrix is often the most time-consuming part of the RFP process. Some teams spend days or even weeks compiling spreadsheets to prove their workforce is trained and ready. Missing a deadline means missing an opportunity. 

With Arez, it’s Different! 

Arez’s one-click export helps you instantly generate a comprehensive Worker Compatibility Matrix, a full Excel report that provides clients with everything they need to know about your workforce, in seconds. 

What’s inside the Compatibility Matrix?

The matrix is not just a list. It’s a complete snapshot of your team’s training status, pulled directly from real-time system data:

Training Overview for Every Worker

See which specific courses each worker has completed, from general induction to site-specific qualifications. 

Compliance Status per Training

Coded indicators to show whether a training is valid, expiring soon, expired, or missing. 

Certification Gaps and Risk Flags

Identify missing or soon-to-be expiring certifications so you can act before they become a liability. 

Custom Filters and Standards

Generate matrices based on industry regulations, client-specific requirements, or internal benchmarks. 

More than Compliance but a Strategic Asset 

Compliance is often seen just as a checkbox to get regulatory authorities off the back. At Arez, we see it as your competitive edge that helps you win bigger contracts through efficiency. Here’s how Arez’s Compatibility Matrix is utilised beyond audits. 

• Winning more Bids: By using the matrix, you can demonstrate your team’s readiness and qualifications in new business proposals. Clients are more likely to choose a subcontractor that can prove compliance instantly rather than one who may take days or weeks. 

• Be Audit-ready, Always: Whether it's a client inspection or a regulatory check, having a downloadable, up-to-date report ensures you’re never caught off guard. 

• Identify Training Gaps: Spot trends in compliance gaps across your workforce and address them before they become a problem or delay a job. 

• Build Client Trust: The Compatibility Matrix shows that subcontractors prioritise proactiveness, safety, and transparency, which is a major advantage in competitive bidding environments. 

Major companies have historically spent weeks compiling this data manually to qualify for contracts or other bids. Without it, they couldn’t even partake in the bidding process. With Arez, it’s one click to export the matrix, submit the bid, and win the contract. 

Replace Spreadsheets with Strategy

Compliance bottlenecks have often turned out to be the slow killers behind business development and winning new contracts. With Arez.io, you’re always ready, credible, and a step ahead. 

Get in touch to see it in action, or request a demo today!