Arez Grounds Maintenance Software for Growing SMEs

Arez grounds maintenance software is built for small and medium grounds maintenance specialists who want more contracts and smoother operations. Our AI-enabled platform unites CRM, quotes, RFPs and invoices with easy management of PPMs, maintenance schedules and comprehensive PPM contracts, plus job scheduling, route planning and site reporting, integrated with Sage, Xero and major payroll tools. With a free app for all your field teams, Arez replaces spreadsheets so you capture more leads and deliver every visit efficiently and compliantly.
1. One FM & Grounds Platform – With a Free App for Everyone
Arez brings your FM and grounds maintenance teams, clients and subcontractors into one platform – with a genuinely free mobile app for all users, including subcontractors. Site teams receive jobs, PPM visits and site notes on their phones, capture photos and digital job sheets on site, and sync everything back to the office without extra licence costs creeping in.
2. AI-Driven PPM for Real-World Grounds Contracts
Unlike basic systems that just repeat calendar events, Arez uses advanced AI to build and manage comprehensive PPM contracts across grass cutting, hedge and shrub maintenance, tree works, litter picking, playground inspections, car parks and winter gritting. Task lists, visit frequencies, labour, parts, and costs are generated and optimised in a single workflow, helping FM and grounds contractors protect margins while remaining fully compliant.
3. Compliance, Evidence and Audit Trail in Seconds
Arez is designed for compliance-heavy FM and grounds maintenance work. Every planned visit and reactive job includes risk assessments, method statements, timestamps, GPS locations, photos, and service records. That gives you a complete digital audit trail for every site and every PPM contract, making it easy to satisfy clients, auditors, and tender panels when you need to prove compliance with standards and performance.

Key Features for FM & Grounds Contractors

Arez is an AI-enabled FM and grounds maintenance platform built for grounds and gardens maintenance companies and FM contractors who manage demanding enterprise customers – housing associations, local authorities, retail parks, business parks, schools and healthcare estates. With comprehensive PPM contracts, a full CRM, a free mobile workforce app and deep integrations to Sage and Xero, Arez gives you the complete Grounds Maintenance Services Software stack to win bigger contracts, deliver them efficiently and prove your value with hard evidence.

Comprehensive PPM Contracts for Enterprise Grounds Portfolios

Arez builds truly comprehensive PPM contracts for multi-site grounds and gardens portfolios, so you can price confidently and protect margin over the full term.
Comprehensive PPM Contracts for Enterprise Grounds Portfolios
Multi-service PPM for real grounds contracts
Set up linked PPM schedules for grass cutting, hedge and shrub maintenance, tree works, litter picking, playground inspections, car parks and winter gritting in one contract. Arez keeps every visit, asset and task aligned to the right estate, site and service line, giving you clean visibility on workload and cost.
SLAs, compliance and performance in one view
Track SLAs, visit frequencies, missed cuts and re-visits from a single PPM dashboard. Arez helps grounds maintenance companies show enterprise customers exactly what has been done, when it was done and where – ideal for framework renewals and performance reviews.

Full CRM Built for Grounds & FM Contractors

Arez includes a full CRM specifically tailored to grounds maintenance services and FM workflows, not a generic sales tool.
Full CRM Built for Grounds & FM Contractors
From enquiry and quote to live PPM contract
Log enquiries from housing associations, councils, retail parks and managing agents, build quotes, and convert accepted quotes directly into live PPM schedules and jobs. All emails, documents, and drawings are linked to the client, site, and contract in a single CRM view.
Segmented estates, blocks and portfolios
Organise complex portfolios into regions, estates, blocks and sites, so sales and operations teams always talk about the same places. Arez CRM makes it easy to see every job, PPM contract, variation and invoice linked to that customer and their grounds portfolio.

Advanced AI for Business and Route Optimisation

Arez is an AI-enabled business optimisation system for grounds maintenance, going far beyond simple job scheduling.
Advanced AI for Business and Route Optimisation
AI insights on pricing, cost and margin
Arez highlights under-priced contracts, over-serviced sites and unprofitable routes across your portfolio. The AI-powered analytics help grounds and FM contractors rebalance visit frequencies, resources, and pricing so contracts remain profitable while still meeting service standards.
Smarter routing and workload balancing
Use Arez to optimise rounds and crew loading so travel time drops and on-site time increases. The system supports more efficient routing for grass-cutting crews, tree teams, and playground inspectors, helping you cover more sites with the same vehicles and workforce.

Free Mobile App for Crews and Subcontractors

Arez provides a genuinely free mobile app for your own teams and subcontractors, so your grounds workforce can scale without licence creep.
Free Mobile App for Crews and Subcontractors
Job sheets, photos and notes from every visit
Crews receive their grass cuts, hedge works, tree jobs and inspections on the Arez app, complete digital job sheets, upload photos and add notes while on site. Everything syncs straight back to the office, giving you a complete digital record of every maintenance visit.
Subcontractor control without extra cost
Subcontractors can be onboarded into Arez with controlled access, seeing only the sites and jobs you assign. You maintain a consistent standard of evidence and reporting across your entire supply chain while still using them as part of your grounds maintenance delivery model.

Connected to Your Finance and FM Back Office (Xero & Sage)

Arez connects your grounds maintenance operations to your finance systems, with clean integrations to Xero and Sage.
Connected to Your Finance and FM Back Office (Xero & Sage)
Xero and Sage-ready billing from jobs and PPM
Jobs, variations and PPM visits flow through to invoicing with clear links back to contracts and sites. Arez creates clean invoice data that can be posted into Xero and Sage, reducing manual entry, billing errors and month-end stress for your finance team.
Real-time profitability by client, contract and region
Because job costs, PPM schedules and invoices all live in one FM and grounds maintenance platform, Arez gives management real-time visibility on profitability by client, contract, service type and region. That makes it easier to grow the right enterprise relationships and step away from loss-making work.
Are you Ready?
Make Every Grounds Contract Profitable with Arez Grounds Maintenance Software

Arez is the AI-enabled FM and grounds maintenance platform built for serious contractors managing complex estates and enterprise clients. With comprehensive PPM contracts, full CRM, a free mobile app for your crews and subcontractors, and seamless Sage and Xero integration, Arez turns every grass cut, tree job and playground inspection into clean data, clear evidence and reliable profit.

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Frequently Asked Questions About Grounds Maintenance Software

Explore Commonly Questions and Expert Answers About Arez Workforce Management

Grounds maintenance software replaces spreadsheets, email chains and paper job sheets with one connected system. Arez is an AI-enabled platform for grounds and FM contractors in the UK, USA, Australia, New Zealand and Saudi Arabia. It brings together PPM contracts, CRM, job scheduling, mobile job sheets and invoicing so you cut admin, reduce mistakes and see clearly which contracts are actually profitable.

Good grounds maintenance software makes planning rounds far easier and more efficient. With Arez, you can schedule grass cuts, hedge works, tree jobs, litter picking and inspections into smart routes and send them straight to a free mobile app for your crews and subcontractors. AI-driven optimisation helps reduce wasted travel time and balance workloads across large estates and portfolios in the UK, USA, Australia, New Zealand and Saudi Arabia.

Yes – that’s one of the biggest wins. Arez is built around comprehensive PPM contracts, so you can set visit frequencies, task lists, service standards and SLAs for every site in your portfolio. Multi-site and multi-region contracts are managed from one dashboard, giving you real-time control over performance whether you’re serving housing associations in the UK, retail parks in the USA or business parks in Australia, New Zealand and Saudi Arabia.

Absolutely. Arez lets you build winter gritting, snow clearance, leaf clearance and other seasonal tasks directly into your PPM plans and schedules. Crews record salt usage, photos, timestamps and notes on the mobile app so you have a solid digital trail. Alongside this, Arez helps you keep RAMS, risk assessments and evidence aligned to jobs for schemes such as SafeContractor, CHAS and ISO standards – a big plus when working with enterprise FM clients.

Most growing contractors want job data to flow smoothly into accounts. Arez connects your grounds maintenance operations to finance systems such as Xero and Sage, so jobs, variations and PPM visits feed into clean, contract-linked invoices. That reduces manual data entry and makes it easier to track profitability by client, contract, region and service line across the UK, USA, Australia, New Zealand and Saudi Arabia.

If you’re constantly battling spreadsheets, chasing crews for photos or guessing which contracts make money, you’re already feeling the cost of not having proper software. Arez is ideal for grounds and FM contractors managing multiple sites, enterprise customers or mixed portfolios in the UK, USA, Australia, New Zealand and Saudi Arabia. It gives you one platform for contracts, jobs, crews, evidence and invoicing – with AI working quietly in the background to keep everything under control.

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